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Streamlining NGO Operations
How we built a comprehensive management system for a leading international NGO, streamlining operations for 500+ staff across 15 countries and improving efficiency by 60%.
Project Overview
A prominent international NGO operating across 15 countries in Africa approached us with a critical challenge: their operations were hampered by fragmented systems, manual processes, and lack of real-time visibility into their programs and impact.
With over 500 staff members, dozens of ongoing projects, and millions of dollars in funding to track, they needed a unified platform that could streamline operations, improve accountability, and provide comprehensive reporting for donors and stakeholders.
The Challenge
- Replace multiple disconnected legacy systems
- Centralize project management and tracking
- Implement donor management and grant tracking
- Create comprehensive reporting and analytics
- Ensure multi-language and multi-currency support
- Enable offline functionality for remote areas
- Maintain strict security and data privacy compliance
Project Details
- Industry
- Non-Profit / NGO
- Team Size
- 7 developers
- Duration
- 8 months
- Coverage
- 15 countries
Technologies Used
Our Solution
Project Management
Comprehensive project tracking with milestone management, budget oversight, and real-time progress monitoring across all locations.
Donor Management
Centralized donor database with grant tracking, reporting automation, and relationship management tools for improved accountability.
Analytics & Reporting
Advanced analytics dashboard with automated report generation, impact measurement, and customizable KPI tracking for stakeholders.
Financial Management
Multi-currency budget management with expense tracking, approval workflows, and financial reporting for transparent fund utilization.
Offline Capability
Robust offline functionality with data synchronization for field workers in remote areas with limited internet connectivity.
Multi-Language Support
Full internationalization with support for local languages and cultural considerations across all 15 operating countries.
Results & Impact
"This system has transformed how we operate. What used to take weeks of manual compilation now happens with a few clicks. Our donors are impressed with the transparency and real-time insights we can now provide."
Key Features Delivered
Real-time Dashboard
Live overview of all projects, budgets, and KPIs across all locations
Automated Reporting
Scheduled report generation for donors, board members, and regulatory bodies
Mobile Accessibility
Responsive design optimized for tablets and smartphones used in the field
Role-based Access
Granular permissions system ensuring data security and appropriate access levels
Data Migration
Seamless migration from legacy systems with zero data loss
Training & Support
Comprehensive training program and ongoing technical support
Need a Management System for Your Organization?
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